Scan a card.
PO sent.
Your kanban cards already tell you what to order. StokeForge Purchasing™ reads them. Scan the barcode, confirm the pre-filled purchase order, and it's sent to your supplier in seconds — no manual emails, no spreadsheets, no delays.
< 5 seconds
scan to sent PO
366
items in catalog
1,372+
purchase orders tracked
The old way
- Find the right supplier email in a thread from six months ago
- Write the PO email from scratch every time
- Manually track what was ordered and when
- No audit trail if there's a dispute with a supplier
- Suppliers receive inconsistent information and quantities
With StokeForge Purchasing
- Scan the kanban card — supplier and item pre-loaded instantly
- Pre-written email template fills automatically with a unique PO number
- Every order logged with item, supplier, user, and timestamp
- Full searchable audit trail for every transaction
- Consistent, professional PO emails every time — zero variation
How It Works
Scan, confirm, sent — in under five seconds.
From barcode scan to supplier inbox, there are exactly four steps. The system handles the rest.
Step 01
Scan the Card
Use any barcode scanner on your kanban card. The system looks up the item and its pre-configured supplier email in under a second — no typing, no searching.
Step 02
Review the PO
A modal opens with the pre-written purchase order email, supplier address, and an auto-generated PO number. Edit anything before it leaves your hands.
Step 03
Confirm
Hit send. The system generates a unique PO number in MMDDYY-## format, substitutes it into the email body, and dispatches directly to your supplier via Gmail.
Step 04
It's Logged
Every PO is recorded: item, supplier, user, timestamp, PO number, and full email body. Bounce detection runs automatically 30 seconds after every send.
Scan-to-PO Workflow
The same purchase order you write every week — done in seconds.
Stop rewriting the same emails to the same suppliers. Scan the card, confirm the pre-filled PO, and it's done. The system handles the PO number, the email template, and the audit log.
- Works with any USB or Bluetooth barcode scanner
- Supports Code39, UPC, and custom part number formats
- PO number generated and inserted automatically
- Supplier email pre-written — edit only when needed
- Gmail delivery with bounce detection included
What Makes It Different
Built to eliminate the purchasing email backlog.
Every supplier email you rewrite is time you're not spending on the floor. This system fixes that.
Barcode-First Workflow
Code39 kanban cards trigger instant item lookup. No typing, no searching, no mistakes. Supports legacy 10-digit codes and external manufacturer barcodes.
Supplier Templates
Every item has a pre-written PO email with your supplier's address and your standard language. Consistent, professional, and ready to send in seconds.
Auto PO Numbers
Sequential PO numbers generated per calendar day (MMDDYY-##). Automatically inserted into every email — no manual tracking, no duplicate numbers.
Bounce Detection
The system checks for bounced emails 30 seconds after every send. Issues are logged immediately — no more silent delivery failures to suppliers.
Full Audit Trail
Every PO on record: item, supplier, user, timestamp, PO number, and email body. Searchable. Exportable. Never lost.
Supplier & Item Management
Manage 45+ supplier companies, contacts, and email templates from the admin panel. Add new items and print new PIER-XXXX barcodes on demand.
User Roles
Two roles. Right access for everyone.
Admins configure the system. Purchasers keep the shop stocked.
Admin
Full AccessFull access: items, barcodes, suppliers, email templates, users, audit logs, and all system settings.
Purchaser
StandardScan barcodes, review and send purchase orders, and view the full order history. No admin settings.
Pricing
Coming soon.
StokeForge Purchasing is in active development. We're rolling it out to early users now — get on the list and we'll reach out before public launch.
Early Access
Barcode scanning · Supplier templates · Auto PO numbers · Full audit trail · Bounce detection · Admin panel
Get Notified When AvailableFAQ
Common questions about StokeForge Purchasing
What kind of barcodes does it support?
Can we customize the PO email?
What email provider does it use?
How does the audit trail work?
Can multiple people use it at once?
How do we add new items?
Turn every kanban card into an instant purchase order.
Built by a manufacturer who was tired of writing the same supplier emails over and over.